Temporary Office Assistant at Kenya Redcross

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kenya redcross

Reports To:                 Human Resources Manager

Location:                     Enterprise Services, Nairobi

BASIC FUNCTION:

To provide basic support to FHI 360’s Kenya Offices staff in maintaining the office: including general cleaning, handling mail and support receptionist services at the switchboard, maintaining orderly appearance and functioning of the reception area.  Provides general staff support as needed.

ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES

Cleaning duties:

  • Ensuring the cleanliness of kitchens and washroom.
  • Ensuring cleanliness of the offices in the assigned wing, dusting of all computers components and telephone heads.
  • Ensuring the shared areas and offices are well cleaned and all shelves and books are dusted.
  • Ensuring adequate supplies of toiletries and regular replenishment washrooms supplies.
  • Checks & ensures all windows are secured at close of business.
  • Ensure that all general shared areas are tidy, neat and cleaned regularly during the day.

Other duties:

  • Handles beverages or other refreshments for staff, during meetings while ensuring the meeting room is cleared thereafter.
  • In charge of making sure the printing/documentation/photocopying area is well organized and mail in the pigeon holes is well organized.
  • Ensuring the office, store, reception area is clean and remains organized at all times.
  • Monitors and ensures adequate supplies for kitchens and replenishment of washroom supplies.
  • Handles pick up of consignments as required and ensures timely distribution of mail to staff as required.
  • Assist in maintaining stores, issuing stationery and consumables.
  • Assist in switchboard operation, directing incoming and outgoing calls as required by caller, determines the nature of the call and decides on appropriate routing.

MENTAL AND PHYSICAL REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES:

  • Clear speaking voice, neat and pleasant appearance.
  • Good understanding of basic grammar.
  • Ability to deal congenially and effectively with people, both in person and over the phone.
  • Ability to be consistently organized, diplomatic and conscientious.
  • Able to handle multiple tasks efficiently.
  • Able to report to work and maintain time schedule and work extra hours as needed.
  • Willing to learn, use and maintain office machines and assume responsibilities as skill increase.
  • Willingness and interest in supporting FHI 360’s programs and goals.
  • Ability to perform all duties and responsibilities in a timely manner with minimal supervision.

MINIMUM RECRUITMENT STANDARDS:

  • Secondary school ‘O’ level graduate with a minimum of D+
  • Certificate in Business Administration with 1-3 years’ relevant experience will be an added advantage.
  • Experience with medium-to-large sized international organization will be an added advantage.
  • Must have a valid certificate of good conduct valid within the year.
  • Demonstrated experience with office administrative procedures, standards and equipment e.g. switchboard.  Read, write and speak English; fluent language required.
  • Knowledge must reflect skills and abilities listed above.

   Method of Application

Submit your CV and Application on Company Website : Click Here